Terms and Conditions - Hayley's Rose Retreat

Medical Forms and Disclaimers

Hayley’s Rose Retreat requires participants in any of the classes and workshops to complete the medical form and disclaimer prior to attending your first session. If after completing this form any of the information changes it is your responsibility to update Hayley’s rose Retreat and complete a new Medical form.

You acknowledge that Sessions may be physically strenuous and you agree that you voluntarily participate in a Session with full knowledge that there is an inherent risk of personal injury or illness arising from your participation in any exercise program and use of specialist equipment.
Certain activities may be unsuitable for you if you have special needs, or any medical, health or fitness problem or condition.
You must ensure that you are fit and well enough to participate in any session that you book and you will at all times be responsible for your own state of health, physical condition and wellbeing.
If you have any concerns about Your fitness or health, you should seek appropriate medical advice from Your GP, Physiotherapist or other relevant professional medical or other adviser and obtain their written consent where necessary before attending a session. Advice provided by Hayleys Rose Retreat at no time constitutes medical advice and is not a substitute for advice provided by a medical professional.
You should inform Hayley’s Rose Retreat of any new conditions or symptoms that may arise after completing this form.

You confirm that:

Hayley’s Rose Retreat has advised you to declare any special physical needs, any issue relating to Your health, fitness or physical limitations of which You are aware and any medical condition or on-going medical treatment which might be relevant to any activity to be undertaken at a Session.
We have advised you that you must tell Us:
- of any medical condition or are taking any medication which may affect your ability to undertake any activities at a session or to use any equipment or facilities provided by Hayleys Rose Retreat.
- of any circumstances affecting Your health which may be worsened by any activities at a Session
- if you are pregnant, and if so whether You are in the first 3 months of your pregnancy. Pregnancy yoga classes are available from 12 weeks.
Hayley’s Rose Retreat will inform you if a decision is made not to accept your booking because of that medical, health or fitness issue.
You must not attend any Session when under the influence of alcohol or illegal drugs or immediately following a heavy meal.
You should arrive at least 10 minutes prior to the start time of a Session. If You arrive later than a session start time and you arrive after any warm-up for that session has begun, you will not be able to participate in the session for health and safety reasons.
You should not attempt to use any equipment or facilities until the Teacher or another suitably qualified teacher has instructed you in the correct use of the same.
You may only use the equipment and facilities provided by us in the correct manner and must not use them in any manner which is a health and safety risk either to you or to others.
You agree not to hold Hayley’s Rose Retreat and Hayley’s Rose Retreats teachers/practitioners/leaders and facilitators responsible for any losses damage or expense arising out of your participation in any session and release Hayley’s Rose Retreat and Hayley’s Rose Retreats teachers/practitioners/leaders and facilitators from any liability claims.

Online Classes

When participating online It is compulsory that your video and mic is on at all times and all of you can be seen by the teacher. You will make sure there is no hazards and you provide yourself suitable space to do your session. You will let the teacher know of any problems or concerns during the class. You will be able to see and hear the teacher fully who will be demonstrating and teaching your session.

Pre Recorded Classes

If you participate in a pre recorded class by Hayley’s Rose Retreat it is your responsibility to keep yourself safe and not do anything that may harm you or cause you any discomfort. You may find not all the things on the recording can be done by you and it will be for you to be aware of this and not do what you can’t. The teacher is not there to see what you are doing and so can’t take responsibility for your safety. Please keep your area clear from obstructions and only do what you are physically and mentally able to. If you have any medical condition, injury or concern please seek medical advice from your GP prior to attempting any pre recording. Access and viewing of the recording is for the paying person only and the email address provided by payee. The rented recordings are for you only not to be shared. The recording is rented for 7 days only, you do not have permission to save, export or send on the recording or provide any password to anyone else. Hayley’s Rose Retreat holds no responsibility for anyone participating in this recording.

Toddler, family yoga, Mum and baby yoga

It is the parent/guardian’s responsibility for the health and safety of the participating child whilst in the class at all times and you understand that exercise and use of props can cause injury and care must be taken at all times. You agree that all participants adults and children are fit and well to participate and do not suffer any conditions or anything else that may affect you or your children whilst in class.

Meditation, Mother Circles and Reiki

By joining a meditation class, mother circle and Reiki you agree you are fit and well to participate and have no medical concerns or any other reason that may affect your participation within the class. If you have any concerns please seek advice from your GP.

If participating in a mother circle you agree that this class can involve sensitive and personal information that other participants provide, you are not to discuss anything that is said by others outside the class. Everything is to be treated as confidential.

Sound Bath

Sound baths are not be suitable for the following conditions: first trimester of pregnancy, pacemaker, epilepsy, schizophrenia, psychosis or any other serious mental health condition, any serious heart condition.
It also may not be suitable for anyone suffering ear conditions like tinnitus, it sometimes can make it worse but not always, seeking advice from your GP is advised for this.

Nature Yoga

All nature yoga sessions are conducted outside. A risk assessment is completed for each location but consideration by participants to be had in relation to keeping yourself safe by wearing appropriate clothing, wearing suncream, putting hats on and keeping hydrated.
some of our nature yoga sessions are in the presence of Animals. Safety instructions are provided on your arrival and good hygiene is to be kept at all times. Washing hands before and after using soap and use of hand sanitiser which is provided by Hayley’s Rose Retreat. Animal owners are always present to keep the animals and participants safe also. Unfortunately if you are pregnant you will not be able to attend the animal sessions.
all the Nature yoga sessions are gentle and for all abilities on the mat or chair.
medical forms still need to be completed prior and payment in advance.

Community Sessions

For community classes/session a medical form will not be needed but if you are attending any community session run or hosted by Hayley’s Rose Retreat you are fit and able to participate and suffer no medical condition, injury or have a concerns that may hinder effect you in the session. If you are unsure please seek medical advice from you GP before participating. Make sure that before the session you make teacher aware of any concerns that may effect your participation after seeking medical advice from your GP. The teacher will ask at the start of the class and will demonstrate and or explain what’s happening in the session throughout. You will read the full terms and conditions on this page and in writing shown in person at venue and understand and accept by reading this what is expected from you in the class/session that you are attending.

Allergies

You agree to advise teacher of ANY allergies you have including food or drink allergies you have straight away at point of booking.

Booking

Booking is essential for all sessions at Hayley’s Rose Retreat.

Cancellation Policy

All regular weekly classes require 12 hours notice to cancel or full class payment of £9 is required (£8.50 if you paid block) If I cancel class full refunds provided or payment transferred over to next class your choice.

One off sessions/monthly sessions/workshops/summer and holiday specials are payment in advance with no refund unless I cancel in which case full refunds are provided

Terms and conditions of photographic images and/or videos –

Hayley’s Rose Retreat cannot accept any liability for any loss, damage or person injury, howsoever caused, through use of the images and/or videos by third parties.
Your approval and permission shall include not only Hayley’s Rose Retreat., but Hayley’s Rose Retreat employees, agents, successors, licenses and assigns, the irrevocable right and license to use your likeness and/or voice on videotape or film, photograph or audiotape; to edit such videotape or film or audiotape or crop photographs at your discretion, to incorporate the same in the above production and to use or authorise the use of such videotape or film, audiotape of photograph or any portion thereof in any manner or media at any time in perpetuity and to use your name, likeness, voice and biographical or other information concerning you in connection therewith, including promotion in all media.
Websites can be seen globally and no warranty can be given that adequate data protection legislation will apply.
Your full name with your address details will not be supplied with photographs and/or videos. Furthermore, we will not include any personal e-mail or other personal addresses, telephones or fax numbers in association with the images.
Your image(s) and/or videos will be retained on our files. You may withdraw your consent at any time by writing to Hayley at hayleysroseretreat@gmail.com. However, you must acknowledge that images that have been used with your consent may still be in circulation and may not be withdrawn.

Hayley’s Rose Retreat is committed to the protection of your privacy, and under the Data Protection Act 1998 requires your consent to use your image(s) and/or videos in this way.

Payments

Payments can be made in cash or Bank transfer.

When providing refunds Hayley will make arrangements to call you to do refund over the telephone and will provide screen shot of refund whilst on the phone. No bank details are written down or saved.

Legal information

All information on the Privacy policy, terms and conditions, faqs and any medical forms and disclaimers can be found on Hayley’s Rose Retreats website www.hayleysroseretreat.com to view.

These have also been printed and are made available to view at all sessions.

The Equality and Diversity Act 2010

Hayley’s Rose Retreat is aware and follows the guidelines set out for The Equality and Diversity Act 2010 and will treat all persons the same regardless of religion, disability, health, age and gender.