Privacy Policy - Hayley's Rose Retreat

This privacy policy will explain how Hayley’s Rose Retreat uses the personal data we collect from you when and when using our website.

What data do we collect?

Hayley’s Rose Retreat collects the following data:

. Every computer connected to the Internet is provided with a domain name and an IP Address. When a visitor requests a web page from within the hayleysroseretreat.com website, our servers automatically identify and log the HTTP request that is made.

Personal identification information (Name, email address, phone number, and other contact methods.)
PARQ (Physical Activity Readiness Questionnaire) under title Medical form and disclaimer. (This form has personal identification information and answers to medical questions)
Photos of attendees in the classes and workshops – with photo consent

How do we collect your data?

Hayley’s Rose Retreat collects and process data when you:

Use or view our website via your browser’s cookies.
when completing a medical form and disclaimer either via website or on paper form.
If you leave a review regarding Hayley’s Rose Retreat.

How will we use your data?

Hayley’s Rose Retreat collects your data so that we can:

To process your booking and keep a log of attendees.
Email/text/call you with special offers on other products and services we think you might like. – with your consent only.
Provide suitable exercise classes, modifications and support during your time with Hayley’s Rose Retreat.
To be able to deal with any medical emergency whilst present in a session with Hayley’s Rose Retreat by looking through provided medical questions from medical form and disclaimer.
Use consented photos for advertisement within Hayley’s Rose Retreat.
When providing refunds as a bank transfer (This information is provided verbally and no bank details are stored at any time)

How do we store your data?

We use computer safeguards such as firewalls, regular backups of data, encryption of data and secure password protection policies on all systems and hard drives handling your personal information. We enforce physical access controls to the building and all files, laptops and hard drives are kept in a locked cabinet.

Whilst we take appropriate technical and organisational measures to safeguard your personal data, we cannot guarantee the security of any personal data that you transfer over the internet to us.

These records where needed shall be kept for at least 7 years following the last occasion on which session was attended. In the case of sessions involving minors, it is advisable that records should be kept or at least 7 years after they reach the age of majority (18). After which your information will be securely erased as requested.

Marketing and Advertisment

Hayley’s Rose Retreat would like to send you information about products and services of ours that we think you might like.

If you have agreed to receive marketing, you may always opt out at a later date.

You have the right at any time to stop Hayley’s Rose Retreat from contacting you for marketing purposes.

If you no longer wish to be contacted for marketing purposes, you can contact Hayley’s Rose Retreat by

email hayleysroseretreat@gmail.com

You also have an option not to be contacted by Hayley’s Rose retreat on medical form and disclaimer.

Advertising with photos

It is intended that the photos and/or videos taken from a session may be used as part of publicity for any training programmes by Hayley’s Rose Retreat, seen via the website of hayleys Rose Retreat, on hayleys Rose Retreat social media platforms, Printed publications, newspapers, newsletters or exhibition packs.

Terms and conditions of photographic images and/or videos:

Hayley’s Rose Retreat cannot accept any liability for any loss, damage or person injury, howsoever caused, through use of the images and/or videos by third parties.
Your approval and permission shall include not only Hayley’s Rose Retreat., but Hayley’s Rose Retreat employees, agents, successors, licenses and assigns, the irrevocable right and license to use your likeness and/or voice on videotape or film, photograph or audiotape; to edit such videotape or film or audiotape or crop photographs at your discretion, to incorporate the same in the above production and to use or authorise the use of such videotape or film, audiotape of photograph or any portion thereof in any manner or media at any time in perpetuity and to use your name, likeness, voice and biographical or other information concerning you in connection therewith, including promotion in all media.
Websites can be seen globally and no warranty can be given that adequate data protection legislation will apply.
Your full name with your address details will not be supplied with photographs and/or videos. Furthermore, we will not include any personal e-mail or other personal addresses, telephones or fax numbers in association with the images.
Your image(s) and/or videos will be retained on our files. You may withdraw your consent at any time by writing to hayleysroseretreat@gmail.com. However, you must acknowledge that images that have been used with your consent may still be in circulation and may not be withdrawn.

What are your data protection rights?

Hayley’s Rose Retreat would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access

You have the right to request Hayley’s Rose Retreat for copies of your personal data.

The right to rectification

You have the right to request that Hayley’s Rose Retreat correct any information you believe is inaccurate. You also have the right to request Hayley’s Rose Retreat to complete the information you believe is incomplete.

The right to erasure

You have the right to request that Hayley’s Rose Retreat erase your personal data, under certain conditions.

The right to restrict processing

You have the right to request that Hayley’s Rose Retreat restrict the processing of your personal data, under certain conditions.

The right to object to processing

You have the right to object to Hayley’s Rose Retreat processing of your personal data, under certain conditions.

The right to data portability

You have the right to request that Hayley’s Rose Retreat transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: hayleysroseretreat@gmail.com

What are cookies?

A cookie is a very small text document, which often includes an anonymous unique identifier.
When you visit a website, that site’s computer asks your computer for permission to store this file in a part of your hard drive specifically designated for cookies.
Each website can send its own cookie to your browser if your browser’s preferences allow it, but (To protect your privacy) your browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other sites. Browsers are usually set to accept cookies.
However, if you would prefer not to receive cookies, you may alter the configuration of your browser to refuse cookies. If you choose to have your browser refuse cookies, it is possible that some areas of our site will not function as effectively when viewed by the users.
A cookie cannot retrieve any other data from your hard drive or pass on computer viruses.

For further information visit – allaboutcookies.org.

How do we use cookies?

As you visit and browse our website, the site uses cookies to differentiate you from other users. In some cases, we also use cookies to prevent you from having to log in more than is necessary for security.
Cookies, in conjunction with our Web server’s log files, allow us to calculate the aggregate number of people visiting our websites and which parts of the site are most popular.
This helps us gather feedback to constantly improve our websites and better serve our clients.
Cookies do not allow us to gather any personal information about you and we do not intentionally store any personal information that your browser provided to us in your cookies.

What types of cookies do we use?

There are a number of different types of cookies, however, our website uses

Functionality – Hayley’s Rose Retreat could use these cookies so that we recognise you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
Advertising – Hayley’s Rose Retreat could use these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address.

How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Privacy policies of other websites

Hayley’s Rose Retreats website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

Hayley’s Rose Retreat keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 1st December 2025.

How to contact us

If you have any questions about Hayley’s Rose Retreats privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email – hayleysroseretreat@gmail.com